Our Work

How Ticomix Cut Proposal Writing Time by 80% with AI

Overview

Ticomix is a custom software development firm specializing in modernizing business processes with tailored solutions and integrated artificial intelligence. Founded in 2000 and 100% U.S.-based, Ticomix has a strong track record of helping companies thrive through technology, from legacy system upgrades to cutting-edge AI implementations.

Industries

Technology (Custom Software Development)

Technologies

AI (Natural Language Processing), Automated Workflow Tools, Custom Software Platform

Services

AI Integration, Workflow Automation, Custom Software Development

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Challenge

Even as a technology leader, Ticomix faced a pain point familiar to many companies: the sales proposal process was manual, inconsistent, and time-consuming. Drafting proposals pulled team members away from client-facing work, and each proposal’s quality and structure depended heavily on who wrote it. This inconsistency not only slowed things down but also threatened to impact sales effectiveness. Leadership recognized that a radical fix was needed.

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Designing the Solution

Ticomix decided to practice what it preaches: build a custom AI-powered solution for internal use. The design goal was to streamline every phase of proposal writing while keeping human expertise at the center.

Key design priorities included:

  • Smart Requirements Capture: Start each proposal with a brief set of focused questions to define project goals, scope, and audience.
  • AI-driven Content Suggestions: Have AI recommend relevant sections, features, and even advanced options to enrich proposals.
  • Automated Preliminary SOW Generation: Quickly produce a high-level Statement of Work for early client review.
  • Intelligent Project Breakdown: Generate a detailed plan with tasks, estimated hours, and timelines in seconds.
  • Collaborative Refinement: Ensure AI automates a good portion of the work, then let human experts polish it for precision and nuance.
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Developing the Solution

With the plan in place, Ticomix’s development team built an AI-powered, automated proposal platform from the ground up:

  • Backend AI Integration: Leveraged a natural language model to generate text, technical outlines, and structured task breakdowns.
  • User-friendly Web Interface: Designed for easy adoption within the sales team’s daily workflow.
  • Automated Logic for Speed: Enabled the AI to instantly create a proposal framework once requirements were entered.
  • Human-in-the-loop Process: Built in checkpoints for architects and developers to review, adjust, and finalize proposals.
  • Iterative Rollout: Tested and refined the platform with real proposal scenarios, ensuring quality and usability before full deployment.

“It used to take days to put together a solid proposal. Now, the AI does the heavy lifting and our team fine-tunes it. We’re faster, more consistent, and we can focus on the client instead of wrestling with proposals.”

Sebastian Igreti, Ticomix

Screenshot of Ticomix AI Assistant guiding users through structured fields to define project objectives, benefits, features, and workflows.
Starting smarter: AI helps capture proposal requirements in minutes
Screenshot of Ticomix AI Assistant displaying AI-driven recommendations such as automated data entry, predictive analytics, and workflow automation for proposals.
AI suggests the best-fit features for each proposal
Screenshot of Ticomix AI Assistant with selected recommendations like automated data entry and intelligent workflow automation applied to the proposal.
Tailoring proposals by selecting the right AI-driven features
Screenshot of Ticomix AI Assistant auto-generating a project summary and Statement of Work that includes ERP system architecture and core functionalities.
Turning requirements into a draft Statement of Work instantly
Screenshot of Ticomix AI Assistant producing a detailed project hours breakdown with phases, descriptions, estimated hours, and dates.
Automatically calculating project hours, tasks, and timelines
Screenshot of Ticomix AI Assistant generating a finalized Statement of Work with references, project overview, duration, and payment terms.
Delivering a polished Statement of Work in record time
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Results

  • 80% Faster Proposal Creation: What once took days now takes hours.
  • Consistent Quality: Every proposal follows a high, uniform standard for structure, detail, and tone.
  • Higher Quality Proposals: AI suggestions lead to richer, more comprehensive proposals that strengthen Ticomix’s competitive edge.
  • Improved Team Satisfaction: Freed from repetitive formatting and drafting, the sales team approaches proposals with greater energy and focus.
  • Better Client Experience: Faster turnarounds and polished, detailed proposals enhance Ticomix’s professional image and improve the likelihood of winning new business.

By automating the repetitive parts of proposal creation and keeping human expertise where it matters most, Ticomix transformed a slow, inconsistent process into a streamlined, scalable advantage. This project demonstrates the power of combining AI with smart process design and serves as a model for any organization burdened by manual, inefficient proposal workflows.

CONTACT US

Let’s build something that moves your business forward.

Whether you need custom software, want to modernize an outdated application, or are exploring AI, we’re here to help.

Prefer to talk now? Call us at 815-847-3444.